VAX Data Capture
Do you spend valuable time typing PDF invoices manually into your financial system? Now you can scan your PDF invoices and convert them to the electronic document standard that you need
Scan PDF invoices into your financial system
VAX Data Capture is a data capture scanning solution, which enables you to scan data from PDF invoices. Our solution is unique, because it scans text fields and text in different languages as well as convert the invoice to an OIOUBL or PEPPOL BIS document. This means that you can scan PDF invoices from your domestic and foreign suppliers and upload them to your financial system. Furthermore, you can scan PDF-invoices from your own system and send them via the PEPPOL e-invoicing network to your customers.
How does VAX Data Capture work?
You send PDF invoices by email or upload them to a folder via a Secure FTP-connection into the software. The invoices can also be sent or uploaded by your supplier. VAX Data Capture automatically extracts the invoice data and transfers it to an XML file, which also contains the original PDF file as an attachment.
The XML file is handled by our integration software VAX 360, which converts the XML file to the document standard you need and validates the document according to the applicable legal requirements. From VAX 360 the document is forwarded directly onto your financial system.
Avoid manual processes
Our scanning solution enables you to increase efficiency in your daily processes. You save time and ressources and minises the risk for human errors and double effort in a busy working day. VAX Data Capture processes automatically your PDF invoices and gives you a complete overview of your document flow.
VAX Data Capture is based on machine learning technology to analyse and digitalise data. The solution uses algorithms to recognise predefined invoice elements without being programmed to know exactly where to locate this data in the PDF file.
With VAX Data Capture you get invoice scanning software that:
Scans PDF invoices on text field level and in different languages
Converts to a huge variety of document formats (PEPPOL BIS, OIOUBL, EHF, SveFaktura, E-Rechnung, Finvoice, EDI, EDIFACT etc.)
Validates document standards according to formal legal requirements
Supports the exchange of electronic business documents via the European network for electronic invoicing, PEPPOL, as well the Danish network, NemHandel
Automatically sends an email if any document errors occur during the processing of documents
Contains document archive with full document history and the possibility to track and monitor all your documents